Council Minutes

February 6, 2017 Town Council Minutes

Brownstown Town Council Minutes

Regular Scheduled Meeting

February 6, 2017

 

 

The Brownstown Town Council met on Monday February 6, 2017.  Sally Lawson, Town Council President, called the meeting to order at 5:30 pm and led the American Pledge of Allegiance.  Council Members Bethany Brewster, Matt Smith, Gregg Goshorn, Clerk Treasurer David Willey, and Town Attorney Rodney Farrow were in attendance.

 

Matt Smith moved to approve the Minutes of the January 17, 2017 Department Head Meeting, Gregg Goshorn seconded and the Council approved the minutes as presented.

 

Bethany Brewster moved to approve the Payroll and Claim Vouchers, Matt Smith seconded and the Town Council approved and signed Vendor Claims and Town Payroll.

 

Brent Siebenthal of Wessler Engineering and Town Attorney Rodney Farrow concurred that Insituform Technologies’ 2017 Sewer Rehabilitation Project Bid was submitted legally, completely, and lowest in dollars.  Being low bidder and all required information included and legal, Matt Smith moved to proceed with Notice of Bid Award to Instituform Technologies.  Gregg Goshorn seconded and the Council so moved.  Brent thanked the Council and will contact Instituform with the award announcement and should have contracts ready to sign at the next Council Meeting.

 

Bethany Brewster moved to introduced first reading of UTV Code Ordinance 2017-1, Gregg Goshorn seconded and the council moved to proceed.  Sally led a discussion of the ordinance content and there were several people in attendance in support of allowing UTV use in Brownstown.  Matt Smith moved to approve first reading of Ordinance 2017-1 with the noted spelling and street corrections, Gregg Goshorn seconded and the Town Council so moved.

 

Bill Watson came to the Council to convey a concern about traffic safety on W Walnut Street at the crosswalk north of the Brownstown Middle School.  He stated through traffic does not stop when children are dropped off or picked up.  His request was to install colorful school traffic signs to highlight the pedestrian crosswalk.  Sally said she would consult with the Street Dept.

 

In new business, Sally read a note of appreciation received from Mr.  & Mrs. Thomas Persinger to the Fairview Cemetery.  Next, a sewer adjustment requested by Jimmy Reynolds of 202 S Ewing Street had a malfunctioning water conditioner.  Bethany Brewster moved to approve the adjustment, Matt Smith seconded and the Council so moved.  Knotts & Tangles 830 Sweet Street had an outside water line leak.  Matt Smith moved to accept the adjustment request, Gregg Goshorn seconded and the Council so moved.

 

Sally Lawson opened the Public Hearing to vacate portions of two alley ways surrounding Sugar, Cross, & Water streets filed by Jackson County Board of Commissioners.  Conner Barnette, County Plan Commissioner and Attorney Susan Bevers presented the Council with Certified Letters sent to adjoining land owners.  No objections were made by attending land owners.  Matt Smith moved to close the Public Hearing, Gregg Goshorn seconded and the Council so moved.  Bethany Brewster moved to accept the alley vacates requested, documentation filed, and authorize Attorney Rodney Farrow to prepare the proper ordinance for alley closure, Gregg Goshorn seconded and the Council so moved.

 

Gregg Goshorn moved to adjourn, Matt Smith seconded and the Town Council adjourned.

 

On Wednesday February 15, 2017, Town Council held an Executive Session at 4:30 followed by a Special Session @ 5 pm.  Tom Hanner’s medical situation was discussed.  A letter needs to be drafted siting Tom’s activity be limited to instructions listed by his doctor and ensuing physical therapy sessions.  David Willey will draft the letter and have the letter reviewed by Town Attorney Rodney Farrow before Council approval is requested.

 

Attested: ________________________                    Signed: ___________________________

David Willey — Town Clerk/Treasurer                       Sally Lawson — Council President

January 17, 2017 Regular Scheduled Department Head Meeting

The Brownstown Town Council met in regular session @ 5:30 pm Tuesday, January 17, 2017. President Sally Lawson Called the meeting to order, let the Pledge of Allegiance, Council Members Bill Sweeney, Matt Smith, Gregg Goshorn, Clerk/Treasurer David Willey, Scott Hunsucker Wastewater, Dale Shelton Street, and Zach Spicer press were in attendance.

Minutes of the January 3, 2017 Town Council Meeting were submitted. Matt Smith moved to approve the minutes, Bill Sweeney seconded and the Council so moved. Payroll and Vendor Claims were submitted. Bill Sweeney moved to approve the claims, Matt Smith seconded and the Council approved the claims submitted.

Brent Siebenthal of Wessler Engineering summarized the bids for the 2017 Sanitary Sewer Rehabilitation Project from Insituform Technologies, Layne Inliner LLC, Miller Pipeline, and Mitchell and Stark Construction. Brent sited their recommendation of Instituform Technologies as low bid and past experience with Instituform as positive. The Town Council accepted the Evaluation of Bids Letter and put the recommendation under advisement for the town attorney to review the documents.

Police Department: Tom Hanner presented December & Annual 2016 Stats.

Total Cases: 175/2326
Warnings: 33/449
Citations: 4/123
Adult Arrest: 7/58
Juvenile: 1/22
PD Accident: 10/138
PI Accident: 1/23
Cases Filed: 1/24
Security Checks: 51/????
Traffic Stops: 44/820

Wastewater: Scott Hunsucker presented the December 2016 & Annual Reports

Removal of CBOD’s         97.333%
Removal of TSS           98.943%
Removal of Ammonia     91.848%
Removal of Phosphorous 93.600%
Daily Average Flow: 360,000 gpd.
Monthly Total Flow  13,100,300 gallons
NPDES Permit Violations: 0

94,322 gallons were belt pressed. Sanitary Sewer Master Plan activity includes 2/6 Notice of Award, 2/21 Construction Agreement, 3/6 Notice to proceed & pre-construction meeting, and possible IPad purchase. NIST distilled water instruments and scales passed calibration, IDEM land application cum metals report, soil data and phosphorous tracking photos were taken. UV assembly and repair, remaining operation supplies ordered, Sewer line 450 investigation, passed IDEM inspection, VRLS vacuumed, jetted sewer lines, replaced garage door on Headworks Building and the Pista Grit compressor, pressure gage, and pinch valve were replaced.

Street Department: Dale’s group has been working utility locates, choke ups, and have the signs ready to change Walnut & Elm Street to a 4-Way Stop, picked up trash at parks, patching potholes, and making brine ahead of need.

Cemetery: Larry Spurgeon and Jim Phillips were on hand to update the Council on Fairview Cemetery activities, maps and website improvements, then fielded questions.

Ben Lewis was on hand to request the Town Council act on rezoning the W Commerce and S Poplar Street Block properties from Residential to Highway Business, the 300 NE Block of E Bridge from Agriculture to Industrial, and the 100 Block of S Sugar/200 Block of E Cross from Residential to Downtown Business as directed by the Brownstown Plan Commission and Board of Zoning & Appeals. The Council discussed the changes and directed Ben to amend the Zoning Map per the discussed rezoned properties for future Council action on the Zoning Ordinance.

Sally presented a Sign Permit from Drivers ED LLC now located at 1100 W Commerce Street by Brant Hurley. Matt Smith moved to approve the request, Gregg Goshorn seconded and the Council so moved.

Brian Ellison of Sipio, IN was on hand to express concern about the Watermelon Festival. He stated himself and other past vendors of the festival have not been reimbursed booth fees since the 2016 Festival cancellation. Sally told Mr. Ellison that the Town Council has given past festivals support and limited assistance in the past, but the Watermelon Festival Committee has been solely responsible for the financial and liability and organization for the annual event. Sally and the Town Council assured the matter would be investigated.

Gregg Goshorn moved to adjourn, Bill Sweeney seconded and the Council so moved.

 

Attested:________________________          Signed:__________________________                                      David Willey, Clerk-Treasurer                                       Sally Lawson, Council President

January 3, 2017 Regular Scheduled Meeting

The Brownstown Town Council met on Tuesday January 3, 2017. Bill Sweeney, Town Council Member, Called the meeting to order at 5:30 pm. Bethany Brewster let the Pledge of Allegiance to the Flag. Other Council Members Sally Lawson, Matt Smith Gregg Goshorn, Clerk Treasurer David Willey, And Town Attorney Rodney Farrow were in attendance.

Bill sweeney, opened the first meeting of the year with a call for nominations for a presiding officer. Bethany Brewster moved to nominate Sally Lawson as president of the Council for 2017, Matt Smith seconded. Being no other nominations, Bill called for a vote. The Council voted Sally unanimously as the first ever female President of the Brownstown Town Council. Next area assignments were selected. Bethany Brewster took the Park, Bill Sweeney the Cemetery, Matt Smith the Police Department, Gregg Goshorn the Street Department, and Sally Lawson the Sewage Utility.

Matt Smith moved to approve the Minutes of the December 19, 2016 Department Head Meeting, Bethany Brewster seconded and the Council approved the minutes as presented. Bethany Brewster moved to approve the Payroll and Claim Vouchers, Matt Smith Seconded and the Town Council approved and signed Vendor Claims and Town Payroll.

Eric Woodmansee of RQAW Consulting Engineers and Architects was on hand to present a preliminary drawing depicting angle parking along North Sugar and East Walnut Streets adjacent to Jackson County owned property. Plans are being made to build a four courtroom building with offices for court and clerk personnel. The Council was positive about the change and indicated they would move forward with a traffic ordinance change after detail is provided on the project. Additional parking will be added on the east side of the block from N Water Street.

Tom Hanner, Brownstown Police Chief was on hand to discuss plans to continue seeking options for a school resource officer, a seventh police officer to better secure the Town and Schools by looking at his budget and upcoming funding to accomplish this goal. Matt Smith and David Willey said they would meet with Tom to investigate the possibilities.

Sally Lawson and other Council members said they had positive feedback from the community in pursuing a Large/Commercial Vehicle Ordinance. Sally asked Rodney Farrow to draft an ordinance for the Council to consider. Matt Smith added he has been investigating a possible UTV ordinance for the Town due to requests from rural area UTV owners who would like to ride into Town. This would just include UTV’s that are State license capable with seat constraints and roll cages. Rodney said he would look into a code for UTV’s also.

In new business, David Willey provided the Council with OCRA Organization requirements which Main Street Organizations must meet each year. Town support is usually required in much of the evidence and accomplishments Brownstown  Ewing Main Street must sign up for each year.

Leah Butler was present to let the Council know that Scott Sales & Service does not want to pursue the alley vacates and is planning the required landscaping and other zoning requirements guided by the Brownstown Plan Commission. Most items cannot be started until this spring.

Matt Smith Moved to Adjourn, Gregg Goshorn seconded and the Town Council adjourned.

Attested:_____________________________              Signed:______________________                  David Willey — Town Clerk/Treasurer                                     Sally Lawson — President